Three Trends Shaping 2024 Events

A trifecta of event trends in 2024 shows promise in creating innovative, immersive, and inclusive events that drive engagement and align with evolving societal values. 

Below, we share more about the top three event trends of 2024, guaranteed to leave lasting impressions and showcase technological adaptability and eco-consciousness in a rapidly changing world.

Event Trend #1: Embracing New Technology

2023 saw widespread adoption of AI as a way of streamlining duties for event organizers and creating engaging event experiences. But embracing advanced event technologies isn’t just a passing fad – it is crucial in revolutionizing the event landscape. 

“As AI leaps forwards, it has the potential to transform the meetings and events sector through its capacity to instantly crunch data,” states Accor’s Meeting Expectations: The Future of Meetings & Events report. “ If used wisely, AI undeniably holds great value to offer all sorts of possibilities for next-gen meetings and event planners.”

In 2024, advanced technology will continue to drive event planning and production efficiency through automation and scalable platforms that allow organizers to create and manage multiple events simultaneously. As event organizers look to modernize processes, demand is likely to increase for platforms, such as Ticketbud, that allow organizers to manage multiple events and offer flexible registration, ticketing, and check-in tools. 

Sources also predict that mobile event apps will become more prevalent and wearables may also emerge. According to Bizzabo, 67.5% of attendees consider mobile event apps to be vital, and 62.9% expect in-person conferences utilize modern technology. These advanced technologies work to improve attendee experiences and provide real-time data that help inform event planner decisions.  

Event Technology

Event Trent #2: Sustainability

Much like technology, a focus on sustainability within events is here to stay. This is due in part to the evolving make-up of attendees. Millennials and Gen Z account for 42% of the population, bringing on new preferences, perspectives, and ethos. 

To appeal to these generations, events must be environmentally, economically, and socially sustainable.

“People’s values are changing and they will look to engage in a way which aligns with these new values. Brands can’t afford to not prioritize sustainable approaches and will need to ensure that their people on the ground deliver against this ambition,” says Carina Filek, COO at Elevate Global, in an article appearing in Conference News

According to a study published in Nature Communications, the global events industry accounts for more than 10% of annual global greenhouse emissions. And a recent trends report by Marriott shows that more than half of travelers are looking to reduce travel with high carbon emissions. 

With these findings, it is imperative that brands seeking to engage non-local audiences do so virtually in order to reduce travel and the amount of energy consumed and waste produced by their events. 

These efforts may also help companies demonstrate their economic and social sustainability. In-person events require a significant amount of time, energy, and finances that account for 58% of B2B marketing budgets. Therefore, organizations can broaden their reach and accessibility to wider audiences by integrating a mix of in-person, hybrid, and virtual events throughout the year. 

If doing so, companies should share how these decisions are making an impact and educate audiences on sustainability initiatives in order to motivate participation. For more ideas on how to incorporate sustainability practices into events, read “Nine Ways to Go Green at Your Next Event” in the Ticketbud blog. 

Event Trend #3: Individualized Event Experiences

Hybrid event models and digital-first approaches also offer tailored event journeys, empowering attendees to create their own, individualized experiences. 

“Experience design is human-to-human now; and that’s how we’re approaching events in 2024,” says Georgia Cross, senior marketing manager at Cheerful Twentyfirst, in an article appearing in Conference News. “Rather than building an experience for 500 attendees, we’re thinking about 500 individual audience experiences and, crucially, how those individuals are engaging with the brand as much as with each other.”

According to research published in SpotMe, 70% of millennials value experiences over material things. To cater to these values, event organizers should make diverse, human-centric experiences available a-la-carte, allowing attendees to craft their own event. This build-your-own event design could take many forms, including optional roundtables, dinners or happy hours, breakout sessions, topical tracks, VIP experiences, and more. 

Event engagement and experiences

Here, event organizers can leverage technology to heighten engagement. For example, mobile apps or websites give attendees the tools and information needed to build their own schedule, and on-site activations, immersive experiences and leaderboards may encourage participation. 

Personalizing event experiences taps into the psychological principle known as the IKEA effect. The idea suggests that much like people feel a sense of pride and ownership in having furniture they put together themselves, they may also feel a stronger sense of investment to an event they played a role in shaping. 

Giving attendees this type of satisfaction begins at registration, where event organizers can solicit ideas by asking attendees to submit questions or suggest discussion topics when making ticket purchases. The IKEA effect is also powerful tool in gaining feedback after an event when asking attendees to share photos, memories, quotes or suggestions for the next event. 

Conclusion

Modern events must intertwine technology, sustainability, and personalized experiences for a transformative impact. 

Integrating cutting-edge technology fosters interactive engagement. Prioritizing sustainability reduces environmental footprints and appeals to the next-gen of event goers. And, crafting personalized experiences tailors content and experiences, resonating deeply with emerging attendee needs and diverse preferences.

Money Talks: Defining an Event Budget

Imagine purchasing tickets to a highly-anticipated event promising exclusive talks with podcast celebrities and a panel with the actors from Supernatural and Harry Potter. Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. 

It sounds like a nightmare, but that was the reality for DashCon 2014, an event where attendees paid witness to one of the most important lessons in event planning – don’t bust the budget. 

This lesson has become increasingly difficult as things get more expensive. According to a recent Maritz Industry Trends Report, most meeting expenses are up over 20 percent since before the pandemic. But, most budgets haven’t budged. Instead, event planners are living within the constraints and are more reliant on proper planning and financial forecasting to ensure the success of their events.

Why event budgets are important

A budget serves as a financial blueprint for a successful event, aligning expenses with desired outcomes and ensuring financial viability.

A clearly defined budget provides a framework for decision-making, enabling event organizers to strategically allocate resources. By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact. This foresight prevents overspending and optimizes funds in areas that help organizers reach their goals.

Event budgets also act as a risk management tool. By estimating costs and revenue streams beforehand, budgets help identify possible financial gaps. This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution.

The basics of event budgeting

Crafting an event budget demands meticulous planning, attention to detail, and adaptability. To create a robust budget that meets financial constraints and aligns with the event’s goals, start with the basics:

When event organizers have a solid understanding of the basics, they’ll know if it is possible for the event to happen or not. 

Event budgeting

Nine steps to crafting a comprehensive event budget

1. Start Early

Organizing a financial game plan early on puts power in the hands of the event organizer and alleviates stress throughout planning. An early start means more time to shop around for bargains, establish partnerships and negotiate with vendors. Whereas, starting too late can mean less options and premium rates.

2. Create a Spreadsheet

Event organizers must stay organized. Creating a spreadsheet or utilizing relevant event software will help categorize and itemize costs, estimate expenses and revenue, and track spending.

Tools like Google Sheets or Microsoft Excel offer budgeting templates with formulas that make calculating expenses against income easy. When modifying or building a spreadsheet, event organizers should include categories such as:

3. Prioritize Expenses

Some items, such as venue, catering and entertainment are sure to come with a higher price tag. So, it’s important event organizers have a firm grip on what will give them the most bang for their buck, or the biggest return on their investment. This is where understanding event objectives and overarching goals plays a pivotal role.

“We don’t have the luxury of doing anything and everything that we want anymore because of the state of the economy and the state of the industry right now. So you have to be even more strategic about where you put those dollars and what you do with them to make the most impact,” Jitter Garcia, vp-event marketing and brand experiences at TelevisaUnivision, told Event Marketer.

4. Research and Negotiate with Vendors

A request for proposal (RFP) is an important document used to communicate needs and expectations to vendors in order to receive a quote for the services provided. Creating one requires a good understanding of the event’s requirements and goals.

As quotes are collected, event organizers should track them within their budgeting spreadsheet to easily view and compare prices. This provides a general understanding of the competitive cost for services provided and gives organizers negotiating power when following up with top vendor choices. For example, if a preferred vendor comes in at a higher cost but is available for multiple events throughout the year, the organizer may negotiate bulk pricing or long-term contract for a lower rate.

5. Consider How to Cut Costs

Beyond using competitive knowledge and relationships to negotiate with vendors, event organizers should consider other ways to reduce spending. This may include keeping event planning and management in-house – unless it interferes with other organization priorities.

“In-house teams bring a level of efficiency and cost-effectiveness that is hard to match. They can streamline processes, negotiate better with vendors, and leverage existing relationships. Their continuity and familiarity with their brand lead to better planning, execution, and crisis management,” Chaviva Gordon-Bennett writes in an article for Bizzabo.

To further reduce spending, organizers can leverage free social media and email marketing tools, as well as utilize the power of word-of-mouth from partners or loyal audiences. If hosting multiple events, spending can also be limited by digitizing signage or handouts or choosing evergreen banners or swag that excludes dates or specific event information.

6. Identify Sponsors and Partners

Sponsors and partners play a major role in event production. With funding and support from outside organizations, event organizers are able to save money on event production, attract new audiences and realize important or elevated aspects of their event.

However, this requires careful research and conversations. Attracting these types of partnerships requires an understanding of the marketing value of the event, as well as the values in which the organization or event may align with the prospective partner.

7. Charge for Value-Adds

Outside of ticket revenue and sponsorship dollars, event organizers can create many other avenues to generate revenue at their events. Consider:

8. Track Expenses and Revenue

The budget spreadsheet is not just a tool used for initial planning. Instead, event organizers should reference it throughout the planning process, updating actual expenses and incoming revenue as it occurs to ensure their event is on track. Keeping a pulse on the budget allows organizers to make adjustments accordingly. For example, if revenue from ticket sales seems low, an event organizer may choose to run a limited-time promotion to boost sales and generate more buzz.

Did you know? With Ticketbud, event organizers can access ticket funds early to cover early event costs. Learn more at ticketbud.com.

9. Report on Performance

Any person or organization that invested time or money into producing an event will be curious about its overall success. Event organizers can utilize the data tracked in their spreadsheet to produce performance reports related to the event, its budget, and any revenue or marketing value gained.

Demonstrating ROI is of the utmost importance of maintaining stakeholder trust and ensuring an event can be reproduced in the future. 

Keys to effective event budgeting

“To get the best value from long-awaited meetings and events and mitigate against rising costs, corporations will need to plan further in advance, budget carefully, and adopt a disciplined approach to managing meetings and events across the organization,”

– Beau Ballin, global head market development, CWT Meetings & Events, told skift meetings.

Events are only getting more expensive. Dedicating time to formulate a well-thought-out budget in the early stages of the planning will avoid problems from planning through production. 

Collecting Event Feedback: How Free Online Tools Can Help

Event organizers face enormous pressure to gather a crowd and create memorable experiences that foster invaluable connections, all while working toward organizational goals. But their success cannot be measured simply on the execution of the event itself, rather it’s evaluated in the crucial step that follows: collecting feedback.

Why feedback is important

Gathering feedback after an event is not a box-ticking exercise; it’s an crucial exercise that provides insights on audience engagement, identifies future opportunities, and validates the event spend by demonstrating the return on investment (ROI).

“The ultimate value of your events hinges on the data. The data you collect from your events has vast potential to affect your business. It enables you to understand which products customers are engaging with, feeds all of your internal marketing systems, guides future marketing campaigns, and provides benchmarks for future events,” writes Nick Fugaro, CEO of Vivastream, an event data analytics company. 

Feedback offers a window into the attendee experience – what worked well, what fell short, and what attendees truly valued. It acts as a compass guiding event organizers toward enhancing future experiences and demonstrates an organization’s genuine interest in serving its audience better. So it’s an important step to take in your event evaluation process. And luckily, there are free online tools, such as SurveyMonkey, that can help.

Creating an Event Survey with SurveyMonkey

SurveyMonkey allows event organizers to create custom surveys in order to gather feedback from event attendees. The free version allows you to collect up to 25 responses for each survey. To get started, visit surveymonkey.com and click “Sign up free” and create an account.

how to create a survey monkey account

Once logged in, begin creating your event feedback survey.

How to create an event feedback survey

Already know the types of questions you’d like to ask? Select “start from scratch.” SurveyMonkey allows you to copy and paste questions from a separate file into a dialogue box to help develop a custom survey. Or, you can build your survey directly on the site, one question at a time. For best results, diversify the types of questions and responses to capture valuable insights from your audiences. 

building an event feedback survey

Need help getting started? Check out SurveyMonkey’s templates for helpful blueprints for effective event feedback surveys. Note that some templates may require a paid subscription, which start at $25/month. Once you’ve selected an appropriate template, you can add or customize questions and prompts to suit your event’s needs. 

Want to gather feedback geared toward measuring specific goals? Select the “Build with AI” option. The new feature allows you to write a prompt that will then generate a template specific to your requirements. The tool is completely free and customizable.

Write a prompt for your survey and let AI do the rest

Once you’ve crafted your survey, it’s time to share. After previewing your survey in its entirety, select “Collect responses.”

How to review your event survey responses

The site will provide you with two options in issuing your survey. Because you already have an active audience and mailing list of attendees, select “Send surveys your way” to generate a shareable link to your survey.

Collecting event survey responses

Collecting event feedback from attendees

It’s easiest to collect survey responses when your audience is most engaged. If possible, prepare the survey before the event. That way you can share the link via a QR code in an event program or on digital screens and signage so attendees can scan and access during breaks or downtime at the event.

If you are unable to share the survey link at your event, do so as soon as possible in your event follow-up communications. If using Ticketbud, you can issue your survey through email directly through the event dashboard. Simply click on “Promotion” in the left side toolbar and select “Email Attendees.” Here, you can craft and send an email with the SurveyMonkey link.

How to send out an event survey with Ticketbud

Keep in mind, Ticketbud allows you to schedule emails. So, consider preparing your post-event communications ahead of your event. This will ensure the survey goes out within a timely manner (within 24 hours of your event) and give you time to focus on other post-event duties.

Issuing your feedback survey as soon as possible will help capture data and impressions when the content and experience are fresh in attendees’ minds. But gathering substantial feedback can take time and persistence. So, send a follow up email after a few days if your response rate is low. You might offer incentives, such as discounts on future events or raffle prizes to encourage participation.

Evaluating event feedback

Once all of your data is collected, it’s time to evaluate your success. 

SurveyMonkey has tools to analyze and present the results of your survey in ways that are actionable. View the full summary of your results or individual response; use filters or rules to compare specific segments of data; and create and export charts to share your results in a variety of formats. Each of your stakeholders will bring a different perspective when evaluating event data, so tailor your analysis and results according to those needs.

For more information on how to get the most out of SurveyMonkeys analytical tool, check out this guide

These insights will help you communicate the success and ROI of your event to leadership and stakeholders. They will also serve as a catalyst for enhancing the overall quality of events. By identifying areas of improvement, organizers can fine-tune various facets such as content, logistics, scheduling, networking opportunities, and overall engagement, thereby elevating future event experiences.

Nine Cool Technologies to Help Plan Your Next Event

Event coordinator is consistently listed in the top 10 most stressful jobs, along with military personnel, airline pilots and newspaper and broadcast journalists. 

And why wouldn’t it be? Event Coordinators have to plan and execute the experience, juggle vendor, sponsor and attendee management, all while sticking to a tight budget and managing unforeseen circumstances. Event organizers have to be ready for something that doesn’t go according to plan, so they depend on reliable tools to make the job easier. 

We’ve compiled a list of nine helpful apps, tools, and technologies that will save our overworked event organizers time and effort:

  1. ScanGuru

ScanGuru turns your phone into a portable scanner. With it, you can scan any typed or handwritten document, converting it to an editable file with no internet needed. Easily turn your meeting notes or run-of-show drafts into typed, editable documents you can share with your team via email or as PDF or JPEG files. The technology also allows you to add your signature to scanned documents, so vendor contracts have never been easier to share, sign and send. 

https://my.scanguru.universeapps.limited/
  1. Tweek Calendar 

Managing weekly to-do lists for your event becomes a breeze with Tweek. The easy-to-use interface allows you to add and rearrange tasks and provides a snapshot to help you prioritize throughout the week. Tweek is free for up to three users. The app allows you to share calendars, to-do lists and tasks and collaborate with teammates. Plus, you can download a printable calendar to take with you to meetings or onsite at your event. 

https://tweek.so/
  1. OpenConf

Hosting an educational or research event? OpenConf is a trusted technology widely used by scholarly events and journals across industries in more than 100 countries. It can help manage abstract submissions and reviews. Easily assign reviewers, monitor scoring and progress, and provide emailed updates to applicants. 

https://www.openconf.com/
  1. Eventpedia

No designer or budget to print a program? No problem. Eventpedia is an interactive event app organizers and attendees can use to manage event schedules and information. Use it to develop and share profiles on speakers, sponsors or exhibitors, and create opportunities to monetize through sponsored advertisements. Through real-time push notifications and social media integration, the app can also enhance the attendee experience and provides a platform for group chats, polls, surveys and networking.

https://eventpedia.com/
  1. Notion

Never lose a planning document or waste time digging through emails or notes again. Notion compiles your entire workflow into one workspace. Event organizers can use it to manage projects, create tasks lists, set due dates and store information for one person or the entire team. The display of the data is completely customizable, with everything accessible in just a few clicks. Need help organizing? Notion has a range of customizable pages and templates designed to help event organizers plan and market their event. 

https://www.notion.so/product
  1. Slack

Slack is a popular resource for team communication that can also be used for attendee engagement during events. The live chat technology allows administrators to create topical channels for organized communication. With more than 2,600 app integrations, the instant messenger technology has the power to bring together all the people, tools and partners of your event and transform your planning workflow. 

https://slack.com/
  1. Canva

Canva is a free and widely used online graphic design platform. Event organizers love Canva because it’s so easy to use, with no design skills required. You can use its tool suite to create engaging graphics and video for social media, email, posters, and more. The site hosts thousands of free-use and premium-rate templates, filters, images, video and fonts to help you design any creative you need for your event. Canva has become so popular it now generates more than 3,000 designs a minute. Learn how to get started creating your event marketing with Canva

https://www.canva.com/
  1. Hootsuite

Once you have designed marketing assets to promote your event, you can use Hootsuite to manage your social media calendars across Twitter, Facebook, Google+, YouTube, Instagram, WordPress and LinkedIn. The software allows you to easily schedule and monitor your social media accounts. View trending conversations and topics making it easier to create relevant content and drive interest to your event.

https://www.hootsuite.com/
  1. Monday.com

Event organizers need a project management tool they can rely on. Monday.com is just that. Designed with marketers and creatives in mind, it provides a single space to plan, track and organize entire teams and projects, keeping your event organized from start to finish. The site hosts special tools and templates for organizers hosting one or more events. You can capture and track tasks and projects for an entire event calendar, or dive into the finer details of single events. The site allows you to create and share forms, compile contact lists, communicate with team members, and share updates with event partners and vendors.

https://monday.com/

And, one more for luck – Ticketbud

Create an event website and start selling tickets in less than 5 minutes with Ticketbud. Ticketbud is a user-friendly ticketing platform with all-inclusive pricing and customer support. Organizers are in control with flexible payout options providing early access to funds. We provide great tools and integrations for managing, promoting and selling tickets for your event, with comprehensive event data and reporting. 

It’s free to get started and we make ticketing easy so you can focus on your event. Use our intuitive event page template to plug-in all your event information; create and sell multiple ticket types on your automated schedule with our ticket editor; and connect to a trusted payment processor of your choosing to begin collecting funds. With the flexibility to customize (including white-label solutions), event organizers worldwide trust Ticketbud.

https://www.ticketbud.com/

Ticketing for Events

Embracing online ticketing technologies can help streamline event registration, expand your marketing reach, and boost ticket sales.

To help you find a ticketing solution that works best for your upcoming event, we’ve compiled answers to some of the most common questions on event ticketing below: 

What is an event ticketing platform?

An event ticketing platform is a cloud-based system that takes the labor out of selling tickets and registering people for events and activities. From ticket creation and payment processing to ticket delivery and check-in, a ticketing system should handle the entire sale process with limited technical knowledge required from the event planner or attendee.

For example, Ticketbud is a free, online event registration tool that allows event organizers to create free event websites and sell tickets to events. While the platform is free to organizers, a small fee is passed along to the attendee during payment processing – with discounts available for non-profits. 

The online ticketing platform enables organizers to create custom tickets, allowing them to build a multi-tiered ticketing strategy or offer exclusive event discounts to important stakeholders. Ticketbud also helps event managers get paid fast to help cover early event costs. It provides organizers with real–time sales performance data and communication tools to reach their audiences.

The 3 ticketing classifications for event types 

Event ticketing can be described in different ways for various event types. Ticket sales define events geared at generating revenue, while bookings or registrations may describe sign-ups for free or sometimes paid events. 

The requirements for event types and their respective ticketing can vary. Events requiring registration, such as professional conferences or charity races, may need a comprehensive event registration form to gather important participant information or request donations. 

Other multifaceted events may require bookings so attendees can schedule specific sessions or time slots over the course of multiple days, events or locations. Whatever specifications your event entails, all can be managed with a reliable ticketing provider, such as Ticketbud.

How do event ticketing systems work?

Online event ticketing systems will vary, but ideally your event registration platform should enable you to: 

  1. Create an event page with your ticket types
  2. Promote and sell event tickets
  3. Check-in attendees on event day by validating tickets
  4. Report on all your event and attendee data
  5. Access funds generated from ticket sales whenever needed

What are the benefits of ticketing?

Event planning is consistently ranked as one of the most stressful jobs in America, but utilizing tried and tested ticketing technology, such as Ticketbud, offers peace of mind and efficiency. 

A reliable online ticketing system will help you sell tickets around the clock. Attendees are easily able to securely purchase their own tickets online 24/7. And, many event registration platforms allow attendees to opt into event insurance to protect their payment if the event is canceled. 

Ticketing systems, such as Ticketbud, also offer organizers a central management and communication center for their event. These platforms can also assist with event marketing support through email and social media tools, such as Ticketbud’s Ad Engine. 

Ticketing systems also provide day-of support, to smooth check-in and event registration on site. Encouraging online registration or selling tickets for an event ahead of time eliminates the need to process sales at the door. Instead, attendees come with a scannable ticket for easy and efficient check-in. 

Plus, if it’s your first time using an online ticketing system, you can set your mind at ease. Ticketing platforms like Ticketbd come equipped with responsive customer and technical support. 

What is the process of ticketing?

Partnering with an online event ticket seller streamlines the registration for the event planner, especially those who are managing large volumes of transactions and revenue. An online registration tool, such as Ticketbud, automatically tracks ticket sales to help organizers manage, market and grow events. 

Making sure you have reliable secure transactions as part of the ticketing process is key when selling tickets to an event. Ticketbud’s ticketing platform integrates with well-known and secure payment providers to ensure ticket revenue is managed appropriately and efficiently.

Ticketbud doesn’t hold on to the organizer’s money either. Instead, event managers are able to easily track ticket sales and cash in on existing sales ahead of the event. Organizers can also access trackable reporting to see exactly how and when that revenue was generated.  

Which software is best for ticket booking and registrations? 

The best software for your event will depend on your event requirements. However it generally comes down to three key elements: reliability, features and cost.  

To assess reliability you can look at reviews and customer testimonials. You can also request a customized walkthrough to experience how the platform would work for your specific event. When evaluating features, you want to ensure the ticketing software you’re considering can accommodate your needs – whether that’s reserved seating, accepting donations, merchandise sales, event promotion, event discounts or others.     

While many online ticketing platforms can provide many features not all are included in the base price. Many providers will quote low costs that don’t include the features you need. Be careful that your needs don’t require add-on fees.

Here are 11 things to look for when choosing an online ticketing platform

What are the features of a ticketing system?

Beyond registration and ticketing, your event registration platform should simplify planning around other aspects of your event. When considering platforms, assess features that support event marketing and communications, event check-in, event management, reporting and analytics. 

Ticketbud for example offers a wide range of ticketing features that can:

Event Registration Software

People are more comfortable than ever buying tickets and registering for events online ahead of time. So it’s more important than ever for event planners to familiarize themselves with online event registration software and tools that can help them meet their potential attendees where they’re at.

How do you handle event registration?

Websites, such as Ticketbud, provide easy-to-use event registration software for planners to manage and promote their events. The online tool allows event managers to create event pages and host registration and ticket sales for free, with a small fee passed along to ticket buyers for paid-events. Selling and sending electronic tickets has never been easier. 

The online ticketing tool also allows event planners to customize every step of their event registration process – from creating different ticket types (GA vs. VIP) and automating their sales timelines, down to designing the look and layout of each ticket. Ticketbud even allows users to customize questions for ticket buyers to help planners gather and capture important information about their audience. Use this feature to create a custom event registration form. 

What is registration software?

Event registration software provides an online platform where event planners can plan, create and manage paid or unpaid sign-ups to their events. Useful event registration platforms, like Ticketbud, consist of an online back-office for event planners to organize and promote registration, as well as a user interface for attendees to learn more about the event and purchase tickets. 

How to choose the right event registration software

When considering which online event ticketing software to use, take stock of key features that can help ease processes before, during. and after the event. 

With Ticketbud, event planners can create custom event webpages to share across online platforms. The platform’s ticket editor allows users to create and customize costs and sales timelines for multiple ticket types. And its promotional tools can help planners create and track special sales, referrals, or marketing campaigns.

Ticketbud also helps streamline event-day activities, such as arrival or check-in. For example, when attendees register through Ticketbud, they’re emailed a unique QR code that can be easily scanned on-site through a mobile app for secure check-in. It also provides communication tools that allow planners to email attendees ahead of the event with details they may need to know before they arrive, as well as follow-up with any post-event messaging. 

But perhaps the most important feature to consider is cost. While many event registration softwares offer all the capabilities for successful event registration, it’s not all-inclusive in their base-level user’s cost. With Ticketbud, these features are free for all users. 

What is a registration management system?

Ticketbud is a registration management system that streamlines the workflow for event planners and makes it easy for participants to sign-up for events. The online tool allows event managers to create a custom event page for their events and sell tickets or register individuals through an easy online process. 

Registration management systems can vary in cost and features, but Ticketbud’s tools equip event planners with the tools they need to reach strategic sales goals. For example, the ticket editor allows users to create multiple price points for different ticket types or merchandise sales. Use it to automate specially timed sales promotions. 

The online registration system also provides planners with communication and marketing tools. Event managers can email up-to-date information to participants directly through the site, or run targeted marketing campaigns through Ticketbud’s Ad Engine. 

How do I create an online registration form for an event? 

If using Ticketbud to host your event registration, you can easily create an online registration form using the “Custom Questions” options in your event dashboard. 

When drafting your questions, you have the option to choose whether each requires a response and the type of response – be it text, dropdown, radio or multiple choice. And, if you’re selling multiple types of tickets, you can write specific questions for each ticket type, or assign questions to all ticket types. 

As participants purchase their tickets, their responses will be recorded with their order. This way, when you run a report of the ticket sales, you can view individual responses to each prompt. 

Custom questions are also a great way to gather other information from participants, such as suggestions for content, questions for speakers, or info on how they heard about your event.