Picking Your Event Ticketing SolutionThe platform that you use for selling tickets online is a big choice you and your team will have to make. You need to ignore all of the marketing talks on the website and get the bare, essential facts on the kind of features that are available to you. You also need to read the fine print (especially around pricing).
Getting Started - Selling Tickets OnlineBefore you begin, it’s a good idea to take a hard look at your event and determine exactly what sort of features you will need. For example, are you planning on having meals for your conference attendees? It might be a good idea to have a question set up so that when an attendee buys a ticket, they can tell you if they are vegetarian/vegan or if they have certain allergies. If you’re on a budget, learning more about fee structure might help. If you’re planning on paying for talent or for a venue, learning about payment terms from the ticketing platform you are using can help. You don’t want to get caught with someone telling you that you owe them money when you’re still waiting for a check! I’ve taken a few questions from The Business of Event Planning by Judy Allen. There are a lot more there, and you can buy the book on Amazon.
- Quick Checklist What are the event costs? Are they based off of a subscription model or the number of attendees? Most online event ticketing sites nowadays charge a small percentage fee from each ticket in order to make money. There are some that instead charge a higher upfront cost, but then nothing on the tickets. It’s up to your team to figure out what’s the best fit for you. The first thing you need to really figure out is how much the site is going to charge you per each ticket sale. To save time, enter the fee structure all of the sites you are considering into a spreadsheet. In addition we created a ticket pricing calculator to help you understand how much Ticketbud would cost you - should you choose to use us.
2. What Charges Do Credit Card Companies Impose? No matter what site you’re looking at, you need to figure out what the credit card processing fee is. I say this because every single site that I know of has a credit card charge in addition to the fee. Don’t get blindsided by this and don't overlook this potentially hidden cost.
3. What Are The Benefits Versus The Cost? After you’ve figured out the different costs from different companies, you should look at what features that they provide for your event. Some people might just want the cheapest option, but a lot of times you get what you pay for. Most websites should have a Features page, so you can take out your committee’s checklist and start marking off everything that the company has or doesn’t have.
4. How Are Funds Collected And Deposited? This is going to be very important, especially if you’re going to be renting a venue, hiring sales staff, ordering catering, or just about anything else is going to be an expense you can’t pay for out of pocket. A lot of event sites will hold on to your revenue until after your event ends. You might need to have a contract in which unpaid parties are aware of this circumstance. There are some sites out there that do offer revenue payouts before the event ends, which could be a big help for you. At Ticketbud our payouts are daily - regardless if your event ended or not.
5. Have They Ever Sold More Tickets Than Are Available? When you’re evaluating your event ticketing solutions, I recommend doing some research on review sites to learn if other event organizers have had trouble with the site. This can help in a lot of ways, but one thing you should keep on the lookout for is if there have ever been oversold tickets. The last thing you want is for people to spend their money only to arrive and find out that they can’t enter. It will do a lot of damage to your reputation. It could even break the law, especially for indoor venues, as there is a fire code limiting the number of people inside.
6. Are There Customized Reports? We come to another huge benefit of getting online tickets sold to attendees rather than at the door. Most sites offer some sort of demographic and purchase tracking, so you’ll get a better look at who is actually buying tickets. This is beneficial not just for future years to optimize, but also for referencing your marketing efforts. Ticketbud is one of those sites. Our platform offers event organizers full featured reporting functionality so they can see the whole picture at any time.
7. Selling The Most Tickets So you’ve chosen the right ticketing solution for you - congrats! (hopefully you've chosen Ticketbud - and if you haven't yet, why not give us a shot - its free) You’ve got one of the toughest parts of your journey out of the way. Now for the true test: actually getting sales. Here are three questions you’ll want on your sales checklist so that you can maximize your revenue.
8. Do You Know Your Audience? Do you have a lot of VIP and ticket tiers but your audience is low-income, you’re going to have a lot of unsold tickets. On the flip side, if you know you’re going for a high-income audience, it might make sense to have backstage tours and meet-and-greets. The better you structure your ticket strategy with early birds, VIPs, and other options, the more money you’re going to capture.
9. Are You Selling In Multiple Places? As I mentioned at the beginning of this article, a lot of event organizers think that just by creating an event page, you’re all set. This couldn’t be more false. You need to also create an event page on Facebook, as well as having an event website created with your event registration software. By using all three resources, you boost your chance of being seen in search engines as well as of potential attendees coming across your pages. There’s no excuse not to!
10. Are You Sending Out Invites and Reminders? There’s an old saying in advertising. They say that someone needs to see or hear about a product at a minimum of 7 times before purchasing. Think back on your own behavior - I bet you can remember times you were about to purchase something but then you were distracted and forgot about it. This is exactly where sending out reminders helps. You can capture a portion of potential attendees that are interested in your product but maybe had something come up. There’s no better way to take advantage of that then through email reminders. We call this remarketing, and it’s an extremely cost-effective way to increase your profit.Conclusion: There’s a lot to consider when you’re getting ready to learn how to sell tickets online to your event. You need to think about how you’re going to get paid, what your provider offers you, the payment terms, and oversold capacity. Once you’re set up, you need to think about your avenues of sales, your target audience, and your remarketing capabilities. Thanks for reading, and if you have any other tips that worked out well for you, please send them over and we can update this post.