An Important Note about Phishing Attempts Using the Ticketbud Name

Event Lead Retrieval Just got Easier with Ticketbud’s Badge Scanning Feature

FOR IMMEDIATE RELEASE
February 18, 2024

AUSTIN, TX – The new Badge Scanning and Lead Retrieval Feature from Ticketbud allows event vendors to scan and capture lead information from QR-enabled event badges. This tool helps streamline lead management practices and better demonstrate value-add for trade shows, expos, and other events.

The lead capturing tool integrates seamlessly with the site’s all-inclusive platform and can be implemented across event badges, wristbands, or racing bibs. During an event, vendors can easily access the tool through Ticketbud’s free mobile app, allowing them to scan and make updates to lead profiles in real time.

The new feature builds on the platform’s robust event credentialling tool suite, integrating seamlessly with Ticketbud’s badge printing and bib assignment systems, therefore eliminating the need for third-party tools.

“Including this feature in Ticketbud’s offerings is all about creating a more efficient and impactful event ecosystem,” said Ticketbud CEO Kayhan Ahmadi. “Organizers benefit from a fully integrated system, vendors gain a streamlined way to capture and manage leads, and attendees enjoy smoother check-in and vendor engagement processes.”

Key Benefits of Ticketbud’s Badge Scanning and Lead Retrieval feature include:

“Ticketbud's badge scanning and lead retrieval feature has been such a great addition to our events,” said Eli Singh, Senior Marketing Manager at Electrify Expo. “Our vendors love how easy it is to use and value the simple way to connect with attendees. It’s been great to see them return year after year for the reliable experience we provide.”

About Ticketbud:

Ticketbud is the event organizer's ticketing platform, user-friendly for first time organizers, powerful and flexible for large festivals and events. Access all features and ongoing customer support, with complete reporting and data ownership. With early payouts and the flexibility to customize, event organizers worldwide trust Ticketbud. Create a free event website today.

Ticketbud and Ticketbud LLC are registered trademarks of Ideabud LLC, in the United States and other countries. All other trademarks and copyrights are the property of their respective owners.

Website: www.ticketbud.com

Ticketbud’s Integrated Waiver Feature was Born from Real-World Challenges at Event Check-in

Austin, TX – Long lines and delays at ticket check-in are a thing of the past. Ticketbud's Integrated Waiver feature speeds up event entry by enabling event organizers to collect signatures and scan tickets seamlessly at check-in.

The new feature was inspired by real-world observations at high-volume events, such as expos and festivals. Ticketbud CEO Kayhan Ahmadi noticed that check-in teams would use one device to check-in attendees, then collect consent forms on another. The process held up event entry and held attendees back from the fun.

“Check-in was slow and cumbersome, preventing event staff from getting people through the line quickly,” Ahmadi said. “But with the Integrated Waiver feature, the ticket holder is presented with a waiver when their event ticket is scanned. The system captures their name and signature efficiently, ensuring a fast and secure experience.”

long lines at event check-in

By fully embedding waivers into the check-in workflow through the Ticketbud app, Ticketbud eliminates the need for third-party waiver software and a two-step check-in process, saving event organizers time and money. With the tool, each waiver is processed individually, even when tickets are purchased in bulk. This provides an extra layer of accountability and security.

Extensive testing and a year of beta trials have ensured the feature’s reliability and ease of use. So far, the Integrated Waiver feature has proven valuable at trade shows, experiential events, haunted houses, carnivals, and other events with a reasonable assumption of risk. For example, Electrify Expo, the largest outdoor electric vehicle festival test drove the feature at their recent event in Austin.   

“With thousands of attendees eager to test-drive electric cars and scooters, we needed a quick and secure way to collect waivers without slowing down check-ins,” said Deidra Sibila, Box Office Manager at Electrify Expo. “Ticketbud’s solution allows us to gather signatures seamlessly during entry, keeping our lines moving and ensuring everyone gets to the fun faster."

Including this capability within Ticketbud’s full stack, aligns with the tech company’s mission to streamline event workflows and improve attendee experiences. Like all Ticketbud tools, activating the waiver feature is simple and intuitive. Event organizers can enable the settings in their Ticketbud dashboard at any time, at no extra cost.

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About Ticketbud:

Ticketbud is the event organizers ticketing platform, user-friendly for first time organizers, powerful and flexible for large festivals and events. Access all features and ongoing customer support, with complete reporting and data ownership. With early payouts and the flexibility to customize, event organizers worldwide trust Ticketbud. Get a ticketing buddy you can rely on.

Ticketbud and Ticketbud LLC are registered trademarks of Ideabud LLC, in the United States and other countries. All other trademarks and copyrights are the property of their respective owners.

Website: www.ticketbud.com

Ticketbud Partners with Sensible Weather to Offer Weather Warranties on Event Tickets

Ticketbud has partnered with Sensible Weather to bring peace of mind to event-goers, offering an optional Weather Guarantee service that protects ticket purchases against unexpected weather disruptions.

This innovative integration allows event attendees to opt into Weather Guarantees at checkout, ensuring up to 100% reimbursement if the forecast on event day fails to meet expectations, such as rain or extreme heat. With this added layer of protection, Ticketbud continues to prioritize customer confidence and convenience, making outdoor events more accessible and stress-free.

"We believe this is the best solution in protecting ticket holders and event organizers from the uncertainty of outdoor events," said Ticketbud CEO Kahyan Ahmad. "Because outdoor events are subject to the elements, event goers may hold off on purchasing tickets in advance, especially if event organizers are unable to offer weather-related refunds due to production expenses."

Event organizers can enable the new warranty feature when setting up their event ticketing page on Ticketbud. Then, Sensible Weather will provide each event a specific Weather Guarantee against either rain or heat. At checkout, Ticket buyers can optionally choose to add the Weather Guarantee to their order for an additional fee.

On the morning of the event, Sensible Weather will monitor the forecast, issuing text alerts and automatic refunds to ticket holders if the forecast indicates a pre-set threshold of rain or specific high temperatures. Event reimbursements are covered 100% through Sensible Weather and are processed within 3-5 days via paypal or bank transfer — even if the event continues as planned. This means ticket holders keep a valid ticket, along with their refund.

"We're thrilled to be partnering with Ticketbud to allow ticket buyers to secure weather protection," said Nick Cavanagh, Ph.D., Sensible Weather CEO. "We know outdoor events are always at the mercy of the weather, and our Weather Guarantees can enhance the event experience, offering peace of mind for early ticket purchases."

Sensible Weather handles all customer service inquiries related to the Weather Guarantee. Additionally, the Ticketbud partner provides downloadable marketing assets and templates to help organizers effectively inform attendees about the added protection available for their tickets.

About Ticketbud: 
Ticketbud is the event organizers ticketing platform, user-friendly for first time organizers, powerful and flexible for large festivals and events. Access all features and ongoing customer support, with complete reporting and data ownership. With early payouts and the flexibility to customize, event organizers worldwide trust Ticketbud. Get a ticketing buddy you can rely on.

Ticketbud and Ticketbud LLC are registered trademarks of Ideabud LLC, in the United States and other countries. All other trademarks and copyrights are the property of their respective owners.

Website: www.ticketbud.com

About Sensible Weather:
Sensible Weather is the leading Weather Guarantee provider for the travel and hospitality industries, with a unique Weather Guarantee product that proactively reimburses hotel guests, golfers, skiers, and those visiting outdoor attractions and campsites when weather – rain and high temperatures – negatively impacts their experience. The Weather Guarantee is available through Sensible's travel and hospitality partners, helping them provide a differentiated value to guests that increases peace of mind and offers tangible experience benefits, while increasing revenue and booking conversion. Founded in 2019, Sensible has sold over 500,000 Weather Guarantees and is backed by some of the biggest names in hospitality, climate, and technology, including the National Science Foundation, Infinity Ventures, Amex Ventures, and the PGA of America.

Website: www.sensibleweather.com 

Ticketbud Badge Printing Feature Streamlines Event Registration and Enhances Attendee Experience

AUSTIN, TX –  Ticketbud’s badge printing services enable event organizers to offer branded, scannable badges to attendees, printed either on-site or in advance for streamlined and professional event ticketing and check-in services.

The credentialing tool integrates seamlessly with Ticketbuds existing event registration and check-in processes, eliminating the need for third-party badge platforms. Introducing the feature solidifies Ticketbud’s position as a one-stop-shop for event ticketing needs for conferences, galas, trade shows, and other credential-focused events. 

“Ticketbud is delivering new and innovative tools so that event organizers can run all of their event registration and ticketing needs through one platform,” said Ticketbud CEO Kahyan Ahmadi. “This addition leverages Ticketbud’s robust event management and ticketing capabilities to expand into new event verticals, from large trade shows to exclusive VIP events, without compromising on customization.”

Each badge is printed using an industry-standard Zebra thermal printer (model 421 or similar) -- available for rent through Ticketbud. The printers connect via bluetooth to Ticketbud’s mobile ticket scanner. This makes it easy to print badges individually at check-in or in bulk ahead of time.

"In the past, check-in was challenging," said Eve Mason-O’Malley, co - owner and director of the Velocity Dance convention, a National touring dance convention that welcomes thousands of attendees each year. "With Ticketbud Badge Printing, check-in and registration were simplified, transforming a previously cumbersome process into a smooth experience.”

Customization is an option for event organizers who wish to include logos, sponsor information, or other details on each badge. This flexibility ensures event organizers can achieve a high-quality, professional look for their badges while promoting their event partners.

For added support, Ticketbud offers on-site assistance to organizers who need help maximizing the badge printing tool.

About Ticketbud:

Ticketbud is the event organizers ticketing platform, user-friendly for first time organizers, powerful and flexible for large festivals and events. Access all features and ongoing customer support, with complete reporting and data ownership. With early payouts and the flexibility to customize, event organizers worldwide trust Ticketbud. Get a ticketing buddy you can rely on.

Ticketbud and Ticketbud LLC are registered trademarks of Ideabud LLC, in the United States and other countries. All other trademarks and copyrights are the property of their respective owners.

Ticketbud Launches Ticketbud Payments, a More Affordable and Streamlined Payment Processor

Austin, TX – Ticketbud, a leading event ticketing platform, introduced Ticketbud Payments, a white-label payment processor, powered by a strategic partnership with Finix. This integration allows event organizers to seamlessly manage ticket sales, gain faster access to revenue, and benefit from a more cost-effective, secure payment system.

With daily payouts and the option to access revenue before their events, Ticketbud’ Payments gives event organizers quick access to their cash flow. Partnering with Finix in developing the white-label solution underscores Ticketbud’s commitment to empowering event organizers with the tools they need to run successful events. 

“Event organizers need technology solutions that make it easier to manage their events,” said Ticketbud CEO Kayhan Ahmadi. “Integrating payment processing directly into Ticketbud makes it easy and fast for event organizers to get direct access to critical cash from ticket sale revenues.”

Ticketbud Payments Offers Competitive Processing Rates

Offering a highly competitive rate of 2.8% plus $0.30— below the industry standard of 3% plus $0.30 — Ticketbud’s white-label solution delivers significant savings for event organizers and attendees alike. By integrating payment processing directly with ticketing, Ticketbud ensures event organizers have a direct point of contact for all ticketing and payment needs, unlike third-party processors.

"With rising costs across the board—from insurance to vendor fees—it’s a big relief to finally see one of our core expenses go down,” said Clint Campbell, Austin Trail of Lights Representative. “Ticketbud Payments has been a game changer for us. Not only does it offer savings on transaction fees, but the seamless integration and fast access to funds have helped us manage our cash flow more effectively during our busiest season."

A Payment Processor Powered by Finix

Ticketbud’s partnership with Finix brings together a reliable, full-stack payment processor with the power to streamline event payment processes. Finix’s platform is built on scalable, secure technology designed for efficiency, offering the following key benefits:

Event organizers using Ticketbud have the flexibility to either stick with their current payment processor or switch to Ticketbud’s white-label solution. Ticketbud will offer hands-on support to guide customers through the transition. Additionally, the platform is preparing to introduce mobile point-of-sale features, which will work seamlessly with the Ticketbud iOS and Android apps, enhancing the on-site payment experience for events.

Classic Game Fest: A Retro Gaming Phenomenon Powered by Ticketbud

In the world of retro gaming, where nostalgia meets the thrill of competition, one event has risen to become a must-attend for fans of classic video games: Classic Game Fest. What started as a small, in-store gathering has grown into a three-day extravaganza that draws thousands from around the globe. At the heart of this success story is David Kaelin, the founder of Game Over Video Games, a Texas-based retro gaming store chain with 14 locations. Through hard work, passion, and the right partnerships, David has turned Classic Game Fest into one of the largest events in the nation for retro gaming.

From Humble Beginnings to Major Event

David’s journey into the world of retro gaming began in 2005 when he opened the first Game Over Video Games store. As a lifelong fan of video games from the 80s, he saw an opportunity to share his love for classics like Atari, Super Nintendo, and Sega Genesis with others. Over the years, Game Over Video Games has grown into one of the largest retro gaming stores, with locations in Texas and Washington.

Classic Game Fest started as an offshoot of the store’s regular events, like tournaments and live video game music performances. Initially, it was a small, free event held at the store, attracting about 50 people. But each year, the event grew in size and scope. Soon, the store nor the parking lot could contain the excitement, and David began renting larger spaces to accommodate the increasing crowds.

By 2024, Classic Game Fest had expanded to a massive 100,000-square-foot venue, drawing between 10,000 and 15,000 attendees annually. The festival has become a mecca for retro gaming enthusiasts, offering everything from gaming tournaments to artist showcases, special guests, and much more.

Classic game fest draws in more than 10,000 attendees every year.
Classic Game Fest 2024 included more than 100,000 square feet of retro video games and fun at the Palmer Events Center in Austin, Texas, July 19-21.

The Role of Ticketbud in Classic Game Fest’s Success

As Classic Game Fest grew, so did the need for a reliable and efficient ticketing system. In 2010, when the event moved to a larger venue, David began selling tickets to manage the influx of attendees. Over the years, he tried several ticketing providers but found a perfect fit with Ticketbud.

“I like that Ticketbud is based in Austin,” David says. “I’m comfortable with the setup and like supporting other Austin businesses.”

Ticketbud’s features have been instrumental in making Classic Game Fest a seamless experience for both organizers and attendees. The app’s universal compatibility with any device allows for easy check-ins, whether using the app or the website. David also appreciates the ability to increase ticket prices as the event approaches, encouraging early purchases and helping manage attendance.

“Getting paid quickly is a big plus,” David notes. “I also download reports for accounting—monthly sales, by ticket type. Being able to print clear reports each month is great for doing business tasks.”

Another standout feature is Ticketbud’s exceptional customer service. Whenever David has had an issue, whether it’s setting up a two-day event or tweaking the ticket layout, the Ticketbud team has been quick to respond and resolve the problem. “The Ticketbud team helps out probably once or twice a year,” David says. “It’s nice to know who I’m talking to and get the help I need.”

1970's and 80's gaming programmers attend Classic Game Fest 2024.
David Kaelin stands with a group of legendary classic game programmers. (From left) Dan Kitchen, Garry Kitchen, David Kaelin, David Crane, Nolan Bushnell, and Brian Colin.  

Looking Ahead: Planning for the Future

With each year, Classic Game Fest continues to grow, and David is already planning for the next event. The support from Ticketbud and the Game Over Video Games staff has been crucial in managing the event’s scale. From promoting the festival through the stores and social media to selling tickets both online and at the door, the combination of passion and the right tools has driven the festival’s success.

For anyone looking to grow their event, David has some advice: “It helps a lot to have a ticketing company that is easy to use. As you start to grow, you need something that can help you keep track of things—reports, creating QR codes on tickets. You need something that can help you when your event is growing and to scale.”

As Classic Game Fest continues to draw retro gaming fans from all over the world, it’s clear that the right partnerships, like the one with Ticketbud, have been key to making it a premier event in the gaming community. With the next festival already in the works, there’s no telling how far this celebration of classic gaming will go.

Run of Show Template and Guide

A run of show serves as your event's blueprint, guiding every aspect of production from start to finish, including activities happening behind the scenes. Below, we offer Ticketbud's 10-step guide to crafting and drafting your run of show, with a free template to get started. This run of show template will be key to developing a clear, detailed run sheet that keeps everyone on the same page and ensures all aspects of your event are executed flawlessly.

1. Gather Key Information

Before completing the run of show template, take a moment to envision your event and jot down its most important elements in set-up and programming. This will create a bird's-eye view of what a successful event looks like to you. Include details like:

2. Break Down the Event into Segments

Use this information to develop your event programming and framework, divided into major segments or transitions. These moments will be anchor points you can use to draft an outline on your run of show template -- which you can download now below.

3. Download Your Run-of-Show Template

Ticketbud_Run_of_Show_TemplateDownload

Use Ticketbud's run of show template to pull together your entire event timeline, including speaker assignments, transition cues, and set-up. Build and modify the template to capture the most important notes and details:

4. Assign Responsibilities

Clearly assign tasks to specific individuals or teams. For each segment, identify who is responsible for execution, technical support, and troubleshooting. This clarity helps prevent confusion and ensures accountability.

5. Include Technical Direction and Cues

Provide cues and details on any AV needs or technical enhancements like stage lighting, speakers, teleprompters, and screens. Include supporting links and back-up files -- we recommend also arming your AV team with a thumb drive and printed files, in case the wifi goes out.

6. Build in Buffer Time

Plan for contingencies by including buffer times between breaks and segments. This allows for unexpected delays and keeps the event on track. A run of show is internal, so participants will be none the wiser if a 15-minute break becomes 10-minutes due to an issue that has been mitigated behind the scenes.

making sure everyone on your team has reviewed and offered input on the run of show ensures nothing gets left out

7. Coordinate with Your Team and Participants

Share a run-of-show draft with event stakeholders working behind the scenes. And, get their input to ensure all details and responsibilities are clearly understood. Collaboration is key to creating a robust and successful plan. So, reserving time ahead of the event to share and discuss these details with managers, venders, and presenters will help everyone understand their role in pulling together a successful event.

8. Review and Rehearse

Conduct a full review of the run of show and make time to rehearse any key elements. This helps identify potential issues and ensures everyone is on board with the event's flow, as well as any last-minute changes. Make adjustments to the run-of-show template based on feedback and lessons learned from these activities.

9. Finalize and Distribute

Distribute digital and printed copies of the final run of show document to team members, vendors, and key participants. If your event is more complex, consider individualizing the copies for the recipients with highlighted annotations for quick reference.

Hire or assign and event coordinator to manage the event flow and communicate any changes during the event.

10. Designate an Event Coordinator

Assign a point person or event coordinator to manage adjustments and communicate changes to the team during the event. This person should be an excellent communicator who is adaptable and quick on their feet. The run of show will be their greatest tool in helping ensure your event's success.

Conclusion

Creating a run of show is a vital to ensuring that every event detail is accounted for, responsibilities are clear, and the event flows smoothly. By downloading Ticketbud's run of show template from the link above and following the guide, you can comprehensive run of show that will help make your event a success.

Tips and Ideas for Successful Back-to-School Events

As the summer winds down, excitement builds for a new school year. For many, this means planning a memorable back-to-school event that brings the community together and prepares families for the upcoming year. 

So we’re offering four tips and ideas on how to create an event that sparks school spirit and gets kids ready to hit the books: 

1. Host Engaging Activities

    Planning back-to-school events means creating a fun and educational environment for the entire family. So, plan a variety of activities that cater to different age groups and interests. For best results, blend learning and play:

    Hosting a school supply drive is a great way to gather and give back to the community.
    Image by GAI's Consultants.

    2. Include Informative Sessions

      School brings about new routines for both students and parents. To help prepare families for the change of pace, plan events that expose them to before-, during- and after-school activities and resources:

      Back to school tours help students get a feel for the campus and reduces first-day stress.

      3. Recruit and Train Volunteers

        Volunteers are essential for the smooth running of your back-to-school event. Recruit volunteers well in advance and provide them with clear instructions and training. 

        Parents, teachers, teacher-assistants, and older students all make great volunteers. Assign specific and appropriate roles, and ensure they know their responsibilities on the day of the event.

        Recruit volunteers for the back to school event from your school's community and families.

        4. Take Advantage of Ticketbud’s Free Ticketing Tools

          Whether you’re a school administrator, PTA member, or a community leader, pinning event planning onto a long list of to-dos ahead of the school year can feel daunting. But with the right tools, planning a back-to-school event doesn’t have to be a stressful experience. 

          With Ticketbud, you have access to all the tools and resources you need to create a successful and memorable school event. From seamless event creation and ticketing to robust marketing and communication tools and detailed analytics, Ticketbud covers every aspect of event management – all on a collaborative platform where others can help out. 

          Start planning your back-to-school event with Ticketbud today, and make it one for the books!

          Create an Event Website: A Comprehensive Guide for Event Organizers on Ticketbud

          In today's digital age, an event's success hinges on the effectiveness of its online presence. So, it’s important to create an event website that serves as the central hub for general information, ticket sales, and attendee engagement. 

          At Ticketbud, we understand the critical role a well-crafted event website plays. Below, we offer a breakdown of the most essential information to include on your event’s website to keep attendees updated, informed and engaged. We also highlight how you can leverage Ticketbud’s free event site builder and full suite of ticketing features to help make your event a success.

          1. Provide an Informative Event Overview

          Essential Information

          Ticketbud Features

          Click here to get started. 

          2. Write a Compelling Event Description

          Essential Information

          Ticketbud Features

          3. Include Ticketing Prices and Descriptions

          Essential Information

          Ticketbud Features

          4. Manage Registration

          Essential Information

          Ticketbud Features

          5. Inform Logistics and Accessibility

          Essential Information

          Ticketbud Features

          6. Engage and Update

          Essential Information

          Ticketbud Features

          7. Offer Support

          Essential Information

          Ticketbud Features

          Conclusion

          Creating a well-rounded event website is crucial for the success of your event. By including all the essential information and utilizing Ticketbud's robust tools and features, you can create an engaging and informative event page that will help attract and retain attendees. Start planning your next event with Ticketbud today and see the difference a great event website can make!

          Reinvigorate Your Class Reunion: a Three-step Planning Process

          Planning a class reunion can be a rewarding experience, allowing old friends to reconnect and create new memories. But asking people to carve out time to reconnect with old classmates – who they may already be keeping tabs with on social media – may be a tough sell. 

          So, we’ve put together a few tips for class reunion organizers looking for ways to entice old classmates to reunite, reconnect, and celebrate the years gone by. Check them out below and get started planning your next reunion on Ticketbud today. 

          Step One: Pre-Plan Your Class Reunion

          Form a Planning Committee: Create a committee of enthusiastic classmates. Distributing tasks among a group will make the planning process more manageable and bring in new, diverse ideas.

          Set a Budget:. Determine how much to spend on the venue, food, entertainment, and other essentials. Read our budgeting guide here. 

          Choose a Venue: Select a venue that is convenient for most attendees and fits the event’s theme and size. Consider hotels, community centers, or even school premises if possible. Outdoor venues like parks can offer a relaxed atmosphere and plenty of space for activities. The venue availability will give you some date options. 

          Set a Date: Choose a date well in advance to give everyone ample time to make arrangements.

          form a reunion planning committee with old classmates

          Step Two: Partner with Ticketbud for Seamless Event Management

          Ticketbud streamlines the planning and ticketing process for class reunions – from sending out invites and selling tickets to specific activities, to collecting attendee information and managing referrals. 

          Get started by creating your free event page at ticketbud.com. Then, take advantage of these all-inclusive ticketing features:

          Step Three: Celebrate Memories and Make New Ones

          Class reunions serve to keep classmates connected in the present and celebrate the past. So, consider incorporating both elements into your class reunion planning and promotions. 

          Before the event: 

          During the Event:

          After the Event:

          when hosting a class reunion, plan for lots of photo ops

          Get Started

          Careful planning and creative touches can turn a class reunion into an unforgettable event. By following these steps and partnering with a reliable ticketing service like Ticketbud, you can ensure a smooth and successful reunion that classmates will cherish for years to come. 

          Remember to take time with your event planning committee to choose a date, location and budget that make sense. Then, keep your team organized by leveraging Ticketbud’s features to take the stress out of ticketing, registration and logistics. This will keep your focus on planning a class reunion that is one for the ages. 

          Event Communication Best Practices: Before, During, and After the Event

          In the world of event planning, effective communication is the linchpin that holds everything together. As an event organizer, embracing event communication best practices can significantly enhance attendee experience, streamline operations, and boost your event's success. 

          Here’s a comprehensive guide to mastering event communication tailored specifically for Ticketbud users.

          Pre-Event Communication Best Practices

          Build Anticipation

          Start your communication early to build anticipation and keep potential attendees informed.

          Provide Clear and Concise Information

          Event communication best practices 101 is to ensure all your communications are clear and concise. Attendees should easily find information about the event schedule, location, parking, and any special instructions.

          Most pre-event communication with attendees can be done effectively using email

          Communication Best Practices During the Event 

          Real-Time Updates

          Keep attendees informed in real-time about any changes, such as schedule adjustments or venue directions.To take your event communications to the next level, consider adding a line in your ticket emails and event page about where guests can go for real-time updates.

          event communication can be sent directly to attendee's phones if using email or an event mobile app

          Continue Communication During Your Event 

          Communication doesn’t stop once the event starts. Keeping attendees engaged can enhance their experience, provide timely reminders, and encourage future participation.

          Post-Event Communication Best Practices

          Follow-Up

          Post-event communication is crucial for gathering feedback and maintaining a connection with your attendees.

          Data Analysis

          Analyze the data collected during the event to understand attendee behavior and preferences.

          General Tips for Effective Event Communication

          Effective communication is at the heart of successful event management. By implementing these best practices, you can ensure that your event runs smoothly, attendees stay informed and engaged, and you build a strong foundation for future events. 

          Consistency

          Build a brand around your event and stick to it across all communication channels. This helps in building a recognizable and professional brand.

          Personalization

          Whenever possible, personalize your communication. Use attendees’ names in emails and tailor messages based on their preferences and past interactions.

          Transparency

          Be transparent about any issues or changes. Honesty builds trust, and attendees will appreciate your openness.

          Technology Utilization

          Leverage the full suite of Ticketbud’s features. From customizable event pages to detailed analytics, make sure you’re utilizing all the tools at your disposal to enhance your communication strategy.

          Top Ten Tips for Event Safety on Fourth of July

          The Fourth of July is a time of celebration, bringing communities together to enjoy fireworks, parades, and various festivities. As an event organizer, ensuring the safety of your attendees is paramount. Using Ticketbud to manage your event can streamline many processes, but safety planning requires a proactive and thorough approach. 

          Below, we offer our top ten tips to prioritizing safety for your Fourth of July event.

          1. Conduct a Comprehensive Risk Assessment

          Before planning any details, conduct a comprehensive risk assessment. Identify potential hazards specific to your event, such as large crowds, fireworks, and weather conditions. Evaluate the likelihood and impact of each risk, and develop mitigation strategies. This should include contingency plans for emergencies like severe weather, medical incidents, or fire outbreaks.

          2. Collaborate with Local Authorities

          Engage with local authorities early in your planning process, and be sure to acquire any necessary permits for your location or activities. Coordinate with police, fire departments, and emergency medical services (EMS) to ensure they are aware of your event and can provide support. Their presence can deter criminal activities and ensure rapid response in case of emergencies.

          recruiting the help of local authorities can help ensure safety and security at your community event.

          3. Secure the Venue

          Set up barriers – think stanchions, fences, or locked doors – to control entry and exit points, preventing overcrowding, and ensuring that emergency vehicles or staff can access all areas. 

          Utilize Ticketbud's real-time check-in analytics to manage entry efficiently and keep track of attendance numbers. 

          4. Practice Fireworks Safety

          Fireworks are a staple of Fourth of July celebrations, but they also pose significant risks. Ensure that fireworks are handled by licensed professionals. Establish a safety perimeter around the launch site and inform attendees of safe viewing areas. Provide clear signage and barriers to keep spectators at a safe distance.

          5. Manage the Crowd

          Effective crowd management is essential to prevent accidents and ensure smooth operations. Plan for adequate staffing to handle the expected crowd size. Train staff and volunteers on crowd control techniques, emergency procedures, and customer service. 

          The way you set up your ticketing can make a difference. For instance, creating multiple ticket types for different event activities, such as drink tickets or petting zoo access, will help you anticipate crowd flow. Timed-access ticketing is another excellent way to prevent overcrowding. So, consider distinguishing between day and night-time passes on your registration page. 

          6. Provide First Aid and Medical Services

          Set up clearly marked first aid stations and ensure they are adequately staffed with trained medical personnel. Equip these stations with necessary medical supplies and ensure they are accessible to all attendees. Promote awareness of the first aid locations through signage and event communications.

          7. Set Up a Communication Plan

          Develop a robust communication plan to keep attendees informed before and during the event. Use multiple channels, such as social media, event apps, and on-site announcements, to provide updates on safety protocols, emergency procedures, and general information. 

          Event organizers can email attendees directly through Ticketbud. Be sure to also customize your ticket emails with information on which channels attendees can find real-time alerts in the event of emergencies or cancellations. For more information, read our guide on Event Communication Best Practices. 

          8. Stay Cool and Hydrated

          July can bring high temperatures, so it’s important to keep your attendees hydrated and cool. Provide ample water stations and shaded areas where people can take a break from the sun. Consider having cooling stations or misting tents to help attendees beat the heat.

          9. Keep it Clean

          Maintaining cleanliness is vital for the health and comfort of your attendees. Ensure that there are enough restrooms and handwashing stations, and that they are serviced regularly. Provide hand sanitizers throughout the venue and encourage their use.

          10. Post-Event Review

          After the event, conduct a thorough review of your safety procedures. Gather feedback from staff, volunteers, local authorities, and attendees. Analyze what worked well and identify areas for improvement. Use this information to enhance safety planning for future events.

          Prioritizing Event Safety

          Implementing these event safety tips will maintain safety as your number one priority, protecting your attendees and enhancing their overall experience. Additionally, effectively communicating your event safety protocols with guests fosters a positive reputation for your organization. 

          Using Ticketbud for your event management allows you to efficiently handle ticketing, monitor attendance, and communicate with attendees, ensuring that your focus remains on creating a safe and enjoyable celebration for all.

          Stay safe, plan ahead, and have a happy Fourth!