Nine Cool Technologies to Help Plan Your Next Event

Event coordinator is consistently listed in the top 10 most stressful jobs, along with military personnel, airline pilots and newspaper and broadcast journalists. 

And why wouldn’t it be? Event Coordinators have to plan and execute the experience, juggle vendor, sponsor and attendee management, all while sticking to a tight budget and managing unforeseen circumstances. Event organizers have to be ready for something that doesn’t go according to plan, so they depend on reliable tools to make the job easier. 

We’ve compiled a list of nine helpful apps, tools, and technologies that will save our overworked event organizers time and effort:

  1. ScanGuru

ScanGuru turns your phone into a portable scanner. With it, you can scan any typed or handwritten document, converting it to an editable file with no internet needed. Easily turn your meeting notes or run-of-show drafts into typed, editable documents you can share with your team via email or as PDF or JPEG files. The technology also allows you to add your signature to scanned documents, so vendor contracts have never been easier to share, sign and send. 

https://my.scanguru.universeapps.limited/
  1. Tweek Calendar 

Managing weekly to-do lists for your event becomes a breeze with Tweek. The easy-to-use interface allows you to add and rearrange tasks and provides a snapshot to help you prioritize throughout the week. Tweek is free for up to three users. The app allows you to share calendars, to-do lists and tasks and collaborate with teammates. Plus, you can download a printable calendar to take with you to meetings or onsite at your event. 

https://tweek.so/
  1. OpenConf

Hosting an educational or research event? OpenConf is a trusted technology widely used by scholarly events and journals across industries in more than 100 countries. It can help manage abstract submissions and reviews. Easily assign reviewers, monitor scoring and progress, and provide emailed updates to applicants. 

https://www.openconf.com/
  1. Eventpedia

No designer or budget to print a program? No problem. Eventpedia is an interactive event app organizers and attendees can use to manage event schedules and information. Use it to develop and share profiles on speakers, sponsors or exhibitors, and create opportunities to monetize through sponsored advertisements. Through real-time push notifications and social media integration, the app can also enhance the attendee experience and provides a platform for group chats, polls, surveys and networking.

https://eventpedia.com/
  1. Notion

Never lose a planning document or waste time digging through emails or notes again. Notion compiles your entire workflow into one workspace. Event organizers can use it to manage projects, create tasks lists, set due dates and store information for one person or the entire team. The display of the data is completely customizable, with everything accessible in just a few clicks. Need help organizing? Notion has a range of customizable pages and templates designed to help event organizers plan and market their event. 

https://www.notion.so/product
  1. Slack

Slack is a popular resource for team communication that can also be used for attendee engagement during events. The live chat technology allows administrators to create topical channels for organized communication. With more than 2,600 app integrations, the instant messenger technology has the power to bring together all the people, tools and partners of your event and transform your planning workflow. 

https://slack.com/
  1. Canva

Canva is a free and widely used online graphic design platform. Event organizers love Canva because it’s so easy to use, with no design skills required. You can use its tool suite to create engaging graphics and video for social media, email, posters, and more. The site hosts thousands of free-use and premium-rate templates, filters, images, video and fonts to help you design any creative you need for your event. Canva has become so popular it now generates more than 3,000 designs a minute. Learn how to get started creating your event marketing with Canva

https://www.canva.com/
  1. Hootsuite

Once you have designed marketing assets to promote your event, you can use Hootsuite to manage your social media calendars across Twitter, Facebook, Google+, YouTube, Instagram, WordPress and LinkedIn. The software allows you to easily schedule and monitor your social media accounts. View trending conversations and topics making it easier to create relevant content and drive interest to your event.

https://www.hootsuite.com/
  1. Monday.com

Event organizers need a project management tool they can rely on. Monday.com is just that. Designed with marketers and creatives in mind, it provides a single space to plan, track and organize entire teams and projects, keeping your event organized from start to finish. The site hosts special tools and templates for organizers hosting one or more events. You can capture and track tasks and projects for an entire event calendar, or dive into the finer details of single events. The site allows you to create and share forms, compile contact lists, communicate with team members, and share updates with event partners and vendors.

https://monday.com/

And, one more for luck – Ticketbud

Create an event website and start selling tickets in less than 5 minutes with Ticketbud. Ticketbud is a user-friendly ticketing platform with all-inclusive pricing and customer support. Organizers are in control with flexible payout options providing early access to funds. We provide great tools and integrations for managing, promoting and selling tickets for your event, with comprehensive event data and reporting. 

It’s free to get started and we make ticketing easy so you can focus on your event. Use our intuitive event page template to plug-in all your event information; create and sell multiple ticket types on your automated schedule with our ticket editor; and connect to a trusted payment processor of your choosing to begin collecting funds. With the flexibility to customize (including white-label solutions), event organizers worldwide trust Ticketbud.

https://www.ticketbud.com/

Event Registration Software

People are more comfortable than ever buying tickets and registering for events online ahead of time. So it’s more important than ever for event planners to familiarize themselves with online event registration software and tools that can help them meet their potential attendees where they’re at.

How do you handle event registration?

Websites, such as Ticketbud, provide easy-to-use event registration software for planners to manage and promote their events. The online tool allows event managers to create event pages and host registration and ticket sales for free, with a small fee passed along to ticket buyers for paid-events. Selling and sending electronic tickets has never been easier. 

The online ticketing tool also allows event planners to customize every step of their event registration process – from creating different ticket types (GA vs. VIP) and automating their sales timelines, down to designing the look and layout of each ticket. Ticketbud even allows users to customize questions for ticket buyers to help planners gather and capture important information about their audience. Use this feature to create a custom event registration form. 

What is registration software?

Event registration software provides an online platform where event planners can plan, create and manage paid or unpaid sign-ups to their events. Useful event registration platforms, like Ticketbud, consist of an online back-office for event planners to organize and promote registration, as well as a user interface for attendees to learn more about the event and purchase tickets. 

How to choose the right event registration software

When considering which online event ticketing software to use, take stock of key features that can help ease processes before, during. and after the event. 

With Ticketbud, event planners can create custom event webpages to share across online platforms. The platform’s ticket editor allows users to create and customize costs and sales timelines for multiple ticket types. And its promotional tools can help planners create and track special sales, referrals, or marketing campaigns.

Ticketbud also helps streamline event-day activities, such as arrival or check-in. For example, when attendees register through Ticketbud, they’re emailed a unique QR code that can be easily scanned on-site through a mobile app for secure check-in. It also provides communication tools that allow planners to email attendees ahead of the event with details they may need to know before they arrive, as well as follow-up with any post-event messaging. 

But perhaps the most important feature to consider is cost. While many event registration softwares offer all the capabilities for successful event registration, it’s not all-inclusive in their base-level user’s cost. With Ticketbud, these features are free for all users. 

What is a registration management system?

Ticketbud is a registration management system that streamlines the workflow for event planners and makes it easy for participants to sign-up for events. The online tool allows event managers to create a custom event page for their events and sell tickets or register individuals through an easy online process. 

Registration management systems can vary in cost and features, but Ticketbud’s tools equip event planners with the tools they need to reach strategic sales goals. For example, the ticket editor allows users to create multiple price points for different ticket types or merchandise sales. Use it to automate specially timed sales promotions. 

The online registration system also provides planners with communication and marketing tools. Event managers can email up-to-date information to participants directly through the site, or run targeted marketing campaigns through Ticketbud’s Ad Engine. 

How do I create an online registration form for an event? 

If using Ticketbud to host your event registration, you can easily create an online registration form using the “Custom Questions” options in your event dashboard. 

When drafting your questions, you have the option to choose whether each requires a response and the type of response – be it text, dropdown, radio or multiple choice. And, if you’re selling multiple types of tickets, you can write specific questions for each ticket type, or assign questions to all ticket types. 

As participants purchase their tickets, their responses will be recorded with their order. This way, when you run a report of the ticket sales, you can view individual responses to each prompt. 

Custom questions are also a great way to gather other information from participants, such as suggestions for content, questions for speakers, or info on how they heard about your event.

Why Live Shows are Choosing Ticketbud

  1. Data ownership – complete access to event data and attendee contact information 
  2. Early payouts – access to funds before the event to cover upfront costs
  3. Transparent all-inclusive low rates – including all features and ongoing customer support
  4. Mobile optimization – convert more sales on mobile, where people are searching for live shows 

Recently on the Joe Rogan Experience, popular comedian Andrew Schulz expressed frustration over ticketing companies with unnecessarily high fees, who are also holding on to valuable event data and attendee contact information. 

The value of owning the data and audience contact information from your events cannot be overstated. Your data insights and direct access to your audience is key to being able to grow your following as an artist. You need to know who your audience is to be able to connect with them. Don’t pay extra for your own data.

With more comedians and live shows making the move to Ticketbud, we recently invited NYC comedian and producer Joe Hill onto our Ticketbud Tidbits podcast. A key factor in Joe’s switch to Ticketbud was the early access to funds before the event. Early payouts are a game changer, due to the upfront costs of organizing and promoting shows. With Ticketbud you don’t pay more for this. 

Ticketbud’s all-inclusive flat rate pricing means that there’s one rate for everyone. As soon as you sign up for Ticketbud you instantly gain access to all features and ongoing customer support, with no additional charges. There are no monthly or yearly subscription fees, if you don’t make money, we don’t make money. It’s in our interest to give you the best platform, with the features, tools and support to sell more tickets. 

Ticketbud is also mobile optimized, which is important for converting ticket sales on mobile devices. Most consumers are researching shows and events on mobile, a smooth ticketing experience from event page through to purchase helps maximize sales. 

Ticketbud offers price transparency: 

2% ticketing fee +0.99c service charge per ticket sold

+2.9% payment processor fee

With discounts available for non-profits, educational institutions and students.

Be aware of ticketing providers who use fee structures that leave you paying much more than expected for the basic services you need. Enticed by entry level packages, you will soon find there are additional fees for customer service, being able to offer more than one ticket type (a must for effective ticket programming), the ability to sell tickets on your own website, customizable forms, access to detailed analytics and early payouts before your event.

Why pay more for this when it all comes as standard with Ticketbud?

It’s free to sign up and get started on Ticketbud. You don’t pay anything until you start selling tickets, and even then you have the option to build ticketing fees into your ticket prices.

 

Ticketbud Empowers Live Shows to Maximize Revenue through Direct Ticketing

The event ticketing landscape is coming under increased scrutiny. Last week there was a call for a federal investigation of the online ticketing industry, citing the Ticketmaster-Live Nation stronghold. “Americans…have grown sick and tired of the sky-high fees.” A Government Accountability Office report found that on average, fees are more than 25 percent of ticket prices and are often not visible until late in the buying process. This is bad for ticket buyers, event producers and artists, everyone except the ticketing company. 

While big named artists often have their ticketing tied up with a venue, coordinated by Ticketmaster and Live Nation. Artists that are free to choose ticketing have the opportunity to maximize their revenue, data and contact lists. 

This has lead more performing artists and event producers to ticket their events directly, with Ticketbud emerging as a popular choice for live shows.

“With our commitment to transparent pricing, low all-inclusive fees and early access to funds, Ticketbud empowers performing artists to maximize revenue through direct ticketing. Our user-friendly platform makes it easy to sell tickets online”.

Ticketbud CEO Kayhan Ahmadi

4 Reasons Live Shows are Choosing Ticketbud 

  1. Data ownership – complete access to event data and attendee contact information 
  2. Early payouts – access to funds before the event to cover upfront costs
  3. Transparent all-inclusive low rates – including all features and ongoing customer support
  4. Mobile optimization – convert more sales on mobile, where people are searching for live shows 

Recently on the Joe Rogan Experience, popular comedian Andrew Schulz expressed frustration over ticketing companies with unnecessarily high fees, who are also holding on to valuable event data and attendee contact information. 

The value of owning the data and audience contact information from your events cannot be overstated. Your data insights and direct access to your audience is key to being able to grow your following as an artist. You need to know who your audience is to be able to connect with them. Don’t pay extra for your own data.

With more comedians and live shows making the move to Ticketbud, we recently invited NYC comedian and producer Joe Hill onto our Ticketbud Tidbits podcast. A key factor in Joe’s switch to Ticketbud was the early access to funds before the event. Early payouts are a game changer, due to the upfront costs of organizing and promoting shows. With Ticketbud you don’t pay more for this. 

Ticketbud’s all-inclusive flat rate pricing means that there’s one rate for everyone. As soon as you sign up for Ticketbud you instantly gain access to all features and ongoing customer support, with no additional charges. There are no monthly or yearly subscription fees, if you don’t make money, we don’t make money. It’s in our interest to give you the best platform, with the features, tools and support to sell more tickets. 

Ticketbud is also mobile optimized, which is important for converting ticket sales on mobile devices. Most consumers are researching shows and events on mobile, a smooth ticketing experience from event page through to purchase helps maximize sales. 

Ticketbud offers price transparency: 

2% ticketing fee +0.99c service charge per ticket sold

+2.9% payment processor fee

With discounts available for non-profits, educational institutions and students.

Be aware of ticketing providers who use fee structures that leave you paying much more than expected for the basic services you need. Enticed by entry level packages, you will soon find there are additional fees for customer service, being able to offer more than one ticket type (a must for effective ticket programming), the ability to sell tickets on your own website, customizable forms, access to detailed analytics and early payouts before your event.

Why pay more for this when it all comes as standard with Ticketbud?

It’s free to sign up and get started on Ticketbud. You don’t pay anything until you start selling tickets, and even then you have the option to build ticketing fees into your ticket prices.

 

Event Ticketing Just Got Easier

Ticketbud Launches an Intuitive New Interface for Event Organizers

“It’s a great time to use Ticketbud for event ticketing. This thing sings”.

Kayhan Ahmadi, CEO of Ticketbud

In the first half of 2019 Ticketbud announced a series of platform advancements to improve the ticket buyer experience.  

Ticketbud is now excited to announce the launch of our redesigned interface for event organizers. This update takes the user experience to the next level, making the event setup and management process more intuitive and user-friendly with enhanced design and functionality. 

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The Redesign Includes:

2019 Platform Updates:

These advancements are a result of close consultation with customers and Ticketbud’s continued commitment to improving the customer experience.

Modern New Event Pages

Ticketbud Mobile Images

Mobile Optimized Checkout 

Reduce friction at checkout and sell more tickets with a purchase process designed for mobile.

Organization Pages

Showcase all your events in one place. Ideal for organizations with multiple events or multi-day events. 

“This newly updated and mobile optimized ticketing platform has been our largest and most important project under my tenure as CEO. We’ve taken the Ticketbud ticketing platform to the next level with an intuitive and enhanced user experience for event organizers. It’s dynamic, flexible, and  will support all the powerful integrations we are going to be launching. Combined with previous updates focused on the ticket purchase experience, such as our mobile optimized event pages and checkout experience, it’s a great time to use Ticketbud for event ticketing. This thing sings”. 

Kayhan Ahmadi, CEO of Ticketbud.

It’s free to sign up and get started on Ticketbud today. You can also request a personal walkthrough demo with a Ticketbud Team Member.

The Three Things You Need To Know About Ticketing Fees

Here are the three things you need to know when looking at a company’s ticketing fees.

1. Payment processing does affect your fees
I get this question at least once a day. To be clear: every event needs a payment processor. This is how debit/credit card transactions get authorized and how ticket revenue ends up in your account.
Payment processors charge a processing fee to perform this function for your event and that fee is in addition to your ticketing fees.
2. Make sure processing (and anything else) is included in the fee you’re seeing
Many companies will make this processing fee hard to find. They want you to only see the fee they charge to make their prices look as low as possible. And, to be clear, they aren’t lying when they do this. When a ticketing company says all they charge is XYZ fee, that is truly all they charge. However, they cleverly neglect to mention that that is not ALL you will be charged. The processor is a separate fee…but it’s still a fee to be paid by you or your attendees.
We try to make this as clear as possible on our site but we still receive emails daily. Many of these emails ask if we charge an annual fee, setup fee, print-your-ticket-at-home fee, and the list goes on. These emails aren’t annoying to answer. They’re important and necessary. Ask them.
The long story short – event ticketing is made up of two fees: the processing fee and the ticketing fee. Make sure you know both.
3. You can pass your fees along to your attendees or cover them yourself For most ticketing companies, Ticketbud included, you have two choices for the fees associated with your event: passing them to your attendee or pay them yourself out of your ticket revenue.
We’ve done market research on passing along ticketing fees and found that the “fee threshold” for your attendees is roughly $10.
In other words, if your fees are greater than $10, attendees may take issue with the fees. If your fees are less than $10, negative feedback on fees is almost none. In fact, most attendees expect fees and view them as a requirement for any online purchase.
To be clear, these are not the three things you need to know about Ticketbud’s fees. These are things you should be aware of no matter who you go with. We’d love it if it was us but we understand each event has a unique set of needs. Just be sure to do your research and ensure your expectations for your ticketing costs match reality.]]]]> ]]>